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Thursday, October 23, 2003
The Savannah Spanish Moss Project
Team Operating Rules as of October 14th 2003
Schedule & Location: Our team will meet for 1 and one half hours every other Wednesday from 12:00-1:30 starting the 22nd of October 2003 at the Hunter, Maclean, Exley & Dunn conference room. The meetings will start and end on time.
Attendance: The meetings will proceed as scheduled. If you want your voice heard you must attend the meetings. A quorum of six is required to make any decisions.
Agenda: We will operate off an agenda with a time estimate for each topic. We will begin our meeting by reading our mission statement and end our meeting with planning the next meetings agenda and having a process check.
Agenda: The agenda will be published in advance by the Leader.
Interruptions & Respect: The meetings will not be interrupted and cell phones will be turned off. One person will speak at a time and we will not interrupt each other. We will work to respect and appreciate our differences.
Confidentiality: Minutes are not confidential and can be shared with others unless the team decides otherwise; candid comments made during the meeting should be handled with respect.
Decisions: Team decisions will be made by consensus using a show of hands.
Process Check: Each meeting will end with a Process Check – what was good and should be retained and what needs to be changed or improved. We will compare our meeting to our intention as expressed in our operating rules.
Minutes: Minutes will be prepared and distributed by the Recorder within 2 working days of the meeting; the action register should be distributed by E-mail on the morning after the meeting. Minutes can be hand written or typed. The Recorder will distribute the minutes to all team members via E-mail.
Team Roles: Each of the following roles will be assigned to a member of the team. The initial Team roles are as follows:
Leader Marc Marling
Recorder Hope Moorer
Time Keeper Todd Freesemann
Role Rotation: The roles of Leader, Recorder & Timekeeper will be rotated among all members as needed.
Team Operating Rules as of October 14th 2003
Schedule & Location: Our team will meet for 1 and one half hours every other Wednesday from 12:00-1:30 starting the 22nd of October 2003 at the Hunter, Maclean, Exley & Dunn conference room. The meetings will start and end on time.
Attendance: The meetings will proceed as scheduled. If you want your voice heard you must attend the meetings. A quorum of six is required to make any decisions.
Agenda: We will operate off an agenda with a time estimate for each topic. We will begin our meeting by reading our mission statement and end our meeting with planning the next meetings agenda and having a process check.
Agenda: The agenda will be published in advance by the Leader.
Interruptions & Respect: The meetings will not be interrupted and cell phones will be turned off. One person will speak at a time and we will not interrupt each other. We will work to respect and appreciate our differences.
Confidentiality: Minutes are not confidential and can be shared with others unless the team decides otherwise; candid comments made during the meeting should be handled with respect.
Decisions: Team decisions will be made by consensus using a show of hands.
Process Check: Each meeting will end with a Process Check – what was good and should be retained and what needs to be changed or improved. We will compare our meeting to our intention as expressed in our operating rules.
Minutes: Minutes will be prepared and distributed by the Recorder within 2 working days of the meeting; the action register should be distributed by E-mail on the morning after the meeting. Minutes can be hand written or typed. The Recorder will distribute the minutes to all team members via E-mail.
Team Roles: Each of the following roles will be assigned to a member of the team. The initial Team roles are as follows:
Leader Marc Marling
Recorder Hope Moorer
Time Keeper Todd Freesemann
Role Rotation: The roles of Leader, Recorder & Timekeeper will be rotated among all members as needed.
Agenda from October 22, 2003
Old Business:
Operating Rules
Mission Statement
Timeline to Completion
Update re Discussion with BETA
Update re Discussion with Chris Miller
Demo of WIFI
New Business:
Governance Committee
Technology Committee
Users Committee
Business Development committee
City/Chamber/SEDA Committee
Marketing Committee
Legal Issues - ex: contract with Comcast
Identifying Prospective Players
Old Business:
Operating Rules
Mission Statement
Timeline to Completion
Update re Discussion with BETA
Update re Discussion with Chris Miller
Demo of WIFI
New Business:
Governance Committee
Technology Committee
Users Committee
Business Development committee
City/Chamber/SEDA Committee
Marketing Committee
Legal Issues - ex: contract with Comcast
Identifying Prospective Players
Project members - welcome to the Savannah Spanish Moss Project Blog. This will be a forum for keeping all project members updated on our progress and will serve as a log of everything that we accomplish. I will post all agendas, minutes of meetings (prepared by Hope) and any documents that are distributed to the group as well as details of any meetings or progress. This is a blog for the team - so go ahead and post your own comments, updates, observations, etc. If you can't figure it out, let me know and I will show you. Otherwise, just give me your updates and I will post them all here.
